CHAPTER 129
NATIONAL COUNCIL FOR TECHNICAL EDUCATION ACT

[SUBSIDIARY LEGISLATION]

INDEX TO SUBSIDIARY LEGISLATION

   REGULATIONS

      The National Council for Technical Education (Registration of Technical Institutions) Regulations

      The National Council for Technical Education (Accreditation and Recognition) Regulations

REGULATIONS

THE NATIONAL COUNCIL FOR TECHNICAL EDUCATION (REGISTRATION OF TECHNICAL INSTITUTIONS) REGULATIONS

ARRANGEMENT OF REGULATIONS

   Regulation

Title

PART I
PRELIMINARY PROVISIONS

   1.   Citation.

   2.   Interpretation.

PART II
REGISTRATION OF TECHNICAL INSTITUTIONS

   3.   Requirement to register Technical Institutions.

   4.   Restriction.

PART III
PROCEDURE FOR REGISTRATION

   5.   Notice for registration.

   6.   Application forms.

   7.   Submission of application form.

   8.   Inspection of form by the Secretary.

   9.   Report.

PART IV
EVALUATION OF APPLICATION

   10.   Evaluation of application form.

   11.   Evaluation score.

   12.   Physical inspection.

   13.   Modification and recommendations to the Council.

PART V
REGISTRATION AWARDS

   14.   Awards.

   15.   Full registration.

   16.   Provisional registration.

   17.   Preparatory registration.

   18.   Registration Certificate.

   19.   Rejection of application.

   20.   Cancellation of Certificate of Registration.

PART VI
MISCELLANEOUS PROVISIONS

   21.   Appeal.

   22.   Offences and penalties.

SCHEDULES

THE NATIONAL COUNCIL FOR TECHNICAL EDUCATION (REGISTRATION OF TECHNICAL INSTITUTIONS) REGULATIONS

(Section 24(1)(a))

[26th October, 2001]

G.N. No. 279 of 2001

PART I
PRELIMINARY PROVISIONS (regs 1-2)

1.   Citation

   These Regulations may be cited as the National Council for Technical Education (Registration of Technical Institutions) Regulations.

2.   Interpretation

   In these Regulations unless the context otherwise requires;

   "Act" means the National Council for Technical Education Act *;

   "Board" means a Board established by the Council under section 7 of the Act;

   "Council" means the National Council for Technical Education established under the Act;

   "Secretariat" means the Secretariat established under section 13 of the Act;

   "Secretary" means the Executive Secretary appointed by the Council under section 13 of the Act;

   "technical institution" has the meaning ascribed to it under section 2 of the Act, and includes both public and private technical institutions.

PART II
REGISTRATION OF TECHNICAL INSTITUTIONS (regs 3-4)

3.   Requirement to register Technical Institutions

   All Technical Institutions are required to register with the Council.

4.   Restriction

   No person shall apply for Accreditation of a Technical Institution to the Council before complying with the requirement to register under regulations 3.

PART III
PROCEDURE FOR REGISTRATION (regs 5-9)

5.   Notice for Registration

   (1) It shall be the duty of the Secretary to make a public notice in the media requiring all unregistered Technical Institutions to apply for registration under the Act within the period prescribed in the notice.

   (2) Notwithstanding subregulation (1), the Notice under subregulation (1) may be made by sending a letter of notice to specific or all institutions as may be required.

   (3) Technical Institutions shall, after receiving letter of notice from the Secretary or through a media, as the case may be, write a letter addressed to the Secretary requesting for prescribed application form for registration of institutions.

6.   Application forms

   (1) The Secretary shall immediately after receiving the letter requesting for registration under regulation 5, issue an application form to the applicant upon payment of a fee as prescribed in the First Schedule to these Regulations.

   (2) The application form issued under subregulations (1) shall be as prescribed in the second schedule to these Regulations and referred to as NACTE FORM REG-01.

   (3) The institution applying for registration shall be required to fill the application form describing particulars or information as may be required.

   (4) The applicant may, before filling the form under subregulation (3), consult the Secretary and the Secretary shall provide assistance as may be necessary.

7.   Submission of application form

   (1) The applicant shall immediately after filling the application form, submit the form together with attachment or attachments as may be required to the Secretary.

   (2) The Secretary shall after receiving the application form under subregulation (1) inspect the form to ascertain that–

   (a)   the form has been duly filled; and

   (b)   all the required attachments have been submitted.

8.   Inspection of form by the Secretary

   Where–

   (a)   crucial information or a particular is missing in the submitted application form, then two sets of the copies of application form shall be returned to the applicant for inclusion of missing information or particular as the case may be, but the Secretary shall retain the application form and its attachments; and

   (b)   the necessary attachments are missing but the form has been duly filled, then the application form and the attachments shall be retained and the applicant shall be required to submit the missing information.

   (c)   the application form has been duly filled and all the required attachments have been properly submitted, then the Secretary shall refer the form together with its attachments to the Board.

9.   Report

   (1) The Secretary shall before submitting the application form and attachments to the Board, prepare a report in respect of the submitted form and attachments.

   (2) The report prepared under subregulation (1) shall indicate the missing particulars or information in either the application form or its attachments, and the action taken by the Secretary in dealing with the matter.

   (3) The Deputy Secretary of the Registration and Accreditation Division and the Chief Subject Board Co-ordinator shall, before submitting the report to the Board, sign at the end of the report.

PART IV
EVALUATION OF APPLICATION (regs 10-13)

10.   Evaluation of application form

   (1) The Board shall, upon receiving the application form from the Secretary, evaluate the application form against the checklist contained in the form.

   (2) The Board may, with the approval of the Council and subject to section 10 of the Act, appoint a Committee to perform the evaluation of application form under this regulation.

11.   Evaluation score

   (1) The appointed Committee shall in ascertaining whether the information as contained in the application form meet the criteria, rank the evaluation score from "O" to "5".

   (2) The Board shall where the average score against the information provided is "3" or more, proceed with physical verification of the information.

12.   Physical inspection

   (1) The Board shall after the completion of physical verification of information under subregulation (2) of regulation 12, proceed to conduct a physical inspection of the institution to ensure that all items listed in the application form have been addressed as required and are correct.

   (2) The items to be inspected under subregulation (1) shall include inter alia

   (a)   infrastructure or buildings,

   (b)   equipments,

   (c)   furniture,

   (d)   tools and audio visual aids,

   (e)   information resources or systems,

   (f)   support services,

   (g)   qualifications of teaching staff,

   (h)   curricula,

   (i)   level of funding,

   (j)   assessment and examination procedure/regulations, and any other item which the Committee may consider necessary.

   (3) The Board shall, in conducting physical inspection of the institution, use the form referred to as the NACTE FORM INSP-1 prescribed in the Third Schedule to these Regulations.

13.   Modification and recommendations to the Council

   (1) The Board may, based on the information obtained during physical verification–

   (a)   modify the initial ranking; and

   (b)   submit recommendations in respect of each application to the Council.

   (2) The recommendations to be submitted to the Council shall be signed by the Chairman and the Secretary to the Board.

PART V
REGISTRATION AWARDS (regs 14-20)

14.   Awards

   (1) The Council may, after considering the recommendations given under regulation 13 and after satisfying itself with information and particulars of the form and attachments, offer the registration awards as may be appropriate.

   (2) The registration awards under subregulation (1) shall include–

   (a)   Full registration;

   (b)   Provisional registration; and

   (c)   Preparatory registration.

15.   Full registration

   (1) The Council shall, where the institution is fully operational and sustainable for at least five years, award full registration to such institution upon payment of the prescribed registration fee.

   (2) The institution awarded full registration under subregulation (1) shall, within the period of five years apply for Accreditation by the Council.

16.   Provisional registration

   (1) Where the institution has resources for the first two years of the programme duration of three years or more, the Council shall award provisional registration to such institution.

   (2) Where the programme is less than three years, the applicant shall before registration, be required to have the resources for the whole duration of the programme.

   (3) Institutions under subregulation (2) shall only be allowed to admit students after registration by the Council.

   (4) The Council shall, where the existing institution fails to meet the requirements for full registration but has met the minimum requirements for provisional registration, award provisional registration to such institution upon payment of prescribed fee.

   (5) The provisional registration awarded by the Council under this regulation shall be valid for a period as may be prescribed by the Council; and the institution shall, after the expiry of the prescribed period, be required to apply for full registration within the period of two years.

   (6) The Council shall, where the institution under this regulation has failed without reasonable cause; to process full registration within the prescribed period, immediately write a letter requiring the institution to stop admitting students:

   Provided that existing students shall be allowed to continue with training and complete their studies in the same institution.

17.   Preparatory registration

   (1) The Council shall, where the applicant is still under preparation for establishing a Technical institution, award preparatory registration and issue to the applicant a letter of authorization, certifying that the applicant has been authorized to proceed with the preparatory process.

   (2) Institution awarded preparatory registration under subregulation (1) shall not be allowed to admit students.

   (3) Where the existing institution fails to meet the requirement for provisional registration, the Council shall award preparatory registration.

   (4) The Council shall, where the institution has been awarded preparatory registration under subregulation (3) require such institution to stop admitting new students until it meets the requirement for at least provisional registration.

18.   Registration Certificate

   (1) The Secretary shall, where the Council has granted the registration award to the institution–

   (a)   Stamp the relevant application form;

   (b)   Issue a registration number and indicate the Registration Certificate number;

   (c)   Indicate the date on which the decision was made by the Council; and

   (d)   Prepare the Registration Certificate which shall be signed by the Chairman and the Secretary before it is forwarded to the successful applicant.

   (2) Registration Certificate granted under this regulation may be granted with specific or general conditions as may be determined by the Council.

19.   Rejection of application

   (1) The Council may, where the applicant does not meet the requirements for any class of registration awards under subregulation (2) of regulation 15, reject the application.

20.   Cancellation of Certificate of Registration

   (1) The Council may, where the holder of a Certificate of Registration fails to observe the condition imposed on the Certificate of Registration, cancel the granted certificate.

   (2) Notwithstanding subregulation (1), the Council shall not cancel the certificate of registration unless the holder of the certificate has been given a fair opportunity to be heard.

PART VI
MISCELLANEOUS PROVISIONS (regs 21-22)

21.   Appeal

   (1) Any applicant who is aggrieved by the decision of the Council under regulation 20 or 21 may lodge the appeal to the Minister within 30 days from the date of the decision of the Council.

   (2) The Minister shall, after receiving the appeal from the applicant under subregulation (1), appoint a Committee composed of at least two members as he may require, to deliberate on the issues in the appeal before the Minister reaches the decision.

   (3) The Committee appointed under subregulation (2) shall determine its own procedure in dealing with the appeal.

   (4) The decision of the Minister shall be final and conclusive.

22.   Offences and penalties

   (1) No person shall–

   (a)   establish and operate any Technical Institution without registration of the institution under these regulations; or

   (b)   admit or continue to admit students contrary to these Regulations.

   (2) Any person who contravenes a provision of subregulation (1) or any other provision of these Regulations commits an offence and shall be liable to a fine of two million shillings and in addition to the fine, the award conferred to the institution shall cease to be recognised by the Council as such award.

FIRST SCHEDULE
FEES

(Under regulations 6 (1) 16 and 17)

Item

Fees

1.   Application Form

100,000/=

2.   Inspection Fee

300,000/=

3.   Certificate of Full Registration

500,000/=

4.   Certificate of Provisional Registration

400,000/=

SECOND SCHEDULE
APPLICATION FORM

(Under regulation 6)

THE NATIONAL COUNCIL FOR TECHNICAL EDUCATION
(NACTE)

NACTE FORM REG-01
APPLICATION FORM FOR REGISTRATION OF TECHNICAL INSTITUTIONS

(Pursuant to Clause 5 (1) (a) of NACTE Act No. 9 of 1997)

Part A

(to be completed by the Application)

Section 1: Particulars of the Training Institution

1.1

Name of the Institution: .......................................................................................

1.2

Location: ............................................................................................................

District or Municipal: ........................

Plot Number of Village: .............................

1.3

Address: ..............................................................................................................
............................................................................................................................

1.4

Phone: ..........................................

1.5 Fax: ..................................................

1.6

E-mail: ...........................................

1.7 Webpage: .........................................

1.8

Date of Establishment: ...................

1.9

Ownership (tick the appropriate box):

(i)   Public

   Central Government

   Local Government

   Religious

   Non Government Organisation (NGO)

   Others (specify)

(ii)   Private

   Personal

   Semi-private (co-owned) – specify
      ......................................................

   Company

   Other (specify)
      ......................................................

1.10

Particulars of Owner:

Name: ............................................

Age: ...............................................

(where applicable)

Sex: Male/Female

(where applicable)

Nationality(ies): ...............................

(where applicable)

1.11

Institutional Governance (tick appropriate box):

Council

   Board of Trustees

Board of Directors

   Other (specify)
      .....................................................

1.12

Previous Legal Registration/Licensing: (specify and attach copies of supporting documents e.g. Articles of Association, Constitution, Charter, etc)


............................................................................................................................


............................................................................................................................

Section 2: Particulars of the Training Institution Outputs

2.1

Purpose of Establishing the Institution (tick appropriate boxes):

   Government Requirements

   Business Venture (attach
   Feasibility Study Report)

   Religious

   Service Based on Needs
   Assessment (attach Needs
   Assessment Report)

   Other (specify)..........................
   (attach supporting documents)

2.2

Vision:


...........................................................................................................................
...........................................................................................................................
...........................................................................................................................

2.3

Mission:


...........................................................................................................................
...........................................................................................................................
...........................................................................................................................

2.4

Objectives:

(a)   ......................................................................................................................

(b)   ......................................................................................................................

(c)   ......................................................................................................................

(d)   ......................................................................................................................

2.5

Training Particulars:

2.5.1

Subject Sector (tick appropriate boxes):

   Agriculture, Natural Resources
      and Environment

   Business and Management

   Engineering and Other Sciences

   Health and Allied Sciences

   Planning and Welfare

Note:

Agriculture, Natural Resources and Environment include crop and livestock production, fishing and wildlife management Business and Management accountancy, law and management.
Engineering and Other Sciences include all branches of engineering and science, computing and information technology Health and Allied Sciences include nursing and other paramedicals.
Planning and Welfare include any other subject not covered above.

Technician

Form IV or equivalent

Semi-Professional/ Professional

Certificate/

2.5.2   Type and Level of Training Offered (Existing):

Type

Minimum Entry Qualification

Title of Award/ Qualification Sought

Institutional Entry Requirements

Entry Qualification

Trading Duration (months)

Students Intake (per annum)

Pre-technician Certificate

Technician Certificate

Full Technician Certificate

Technician Diploma

Others

Form VI/Full Technician

Advanced Diploma

Degree

Technician
Diploma

Others

Technician

Form IV or equivalent

Certificate/ Technician

Diploma

2.5.3.   Type and Level of Training Planned (New):

Type

Minimum Entry Qualification

Title of Award/ Qualification Sought

Institutional Entry Requirements

Entry Qualification

Trading Duration (months)

Students Intake (per annum)

Pre-technician Certificate

Technician Certificate

Technician Diploma

Others

Semi-Professional/ Professional

Form VI/Full Technician

Higher Diploma

Degree

Others

2.6      Other Services Offered/to be Offered

Extension Services (Elaborate): ....................................................................

Consultancy Services: .................................................................................

Research: ..................................................................................................

Short Courses: ...........................................................................................

Others: (specify): ........................................................................................

Section 3: Training Process

3.1

Curriculum:

Content (attach 3 copies for each subject).

Who prepares (indicate name of individual or body): ..............................................

Reviewer/moderator: ..........................................................................................

Frequency of review/moderation: .........................................................................

Date of last review/moderation (attach reviewer's comments): ................................

Described the approval process (if any): ..............................................................


........................................................................................................................

3.2

Programme Offered is Recognised by (tick appropriate boxes):

   Professional bodies (state and
      attach evidence):
      ...............................................

   Other (specify):


      ......................................

   Government (specify Ministry or
      Government authority)
      ..............................................

   None

3.3

Structure of the training (tick and complete appropriate boxes):

   Coursework (state effective
      duration):
      ...............................................

   Field work (state effective
      duration):
      ................................................

   Practical at the Institute (state
      effective duration:)

   Other (specify and state effective
      duration):

3.4

Mode of the training (tick and complete appropriate boxes):

   Full time (state
      maximum/minimum duration):
      ...............................................

   Distant learning (state maximum/
      minimum duration):
      ................................................

   Part time (state
      maximum/minimum duration):
      ..............................................

   Block studies (state maximum/
      minimum duration
      ................................................

   Other (specify and state
      duration)
      ...............................................

3.5

Examinations

Examination Authority: .......................................................................................

Described procedure for setting examinations: ......................................................
.........................................................................................................................

Described procedure for administering examinations: ............................................
.........................................................................................................................

Described procedure for marking examinations: ....................................................
.........................................................................................................................

Described external examination procedures (if any): ..............................................
.........................................................................................................................

3.6      Awards

3.6.1   Existing Awards (fill in appropriate information)

Type

Minimum Entry Qualification

Title of Award/Qualification

Awarding Body Authority

Average Number of awardees (per annum)

Technician

Form IV or equivalent

Pre-technician Certificate

Technician Certificate

Full Technician Certificate

Technician Diploma

Others

Semi- Professional/ Professional

Form VI/Full Technician Certificate/ Technician Diploma

Advanced Diploma

Degree

Others

Pre-technician Certificate

Technician Certificate

Technician Diploma

Others

Semi- Professional/ Professional

Form VI/Full Technician Certificate/ Technician Diploma

Higher Diploma

Degree

Others

3.6.2   Planned Awards (fill in appropriate information)

Type

Minimum Entry Qualification

Title of Award/Qualification

Awarding Body Authority

Average Number of awardees (per annum)

Technician

Section 4: Key inputs

Human Resources:

Name of the Chief Executive Officer: .........................................................................................

Qualifications (attach CV): .......................................................................................................

Organisation Structure (attach organisation chart showing titles and names of office holders).

Submit the number and qualifications of full time experts in the following format:

Submit the number and qualifications of field time experts in the following format:

4.1

S/N

Name

Age

Qualifications

Are of Expertise

Experience (years)

Foreign Local

Other posts held at the Institutes/College

S/N

Name

Age

Qualifications

Are of Expertise

Experience (years)

Foreign Local

Other posts held at the Institutes/College

Submit the number and qualifications of supporting staff in the following format:

S/N

Name

Age

Qualifications

Support Service Offered

Experience years

4.2

Students:

Estimated annual demand of graduates for each training offered: .................

Admission procedure

      Direct Entry (from school)

   In Service

      Other (specify): .........................................................................

Are there final formal registration procedures Yes/No (delete whichever is inappropriate)

4.3

Physical Resources:

4.3.1

Land:

   Owned (attach title deed)

   Leased (attach agreement)

      Size: .................................................

      Size: ...............................

      Ownership period: ..............................

      Lease period: ...................

   Other (specify): .................................

      Size: ................................................

      Occupation period: ............................

4.3.2

Infrastructure/Buildings (attach layout plans, building permits, certificates of occupancy, health certificates, fire regulations conformity certificate, etc.):

Type

Number

Total floor area

Ownership

Owned

Leased

Hired

Offices

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